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Federal Work-Study (FWS) Student Responsibilities & Rights Statement

The Federal Work-Study (FWS) Program provides an excellent opportunity to gain valuable work experience with the flexibility of working around your class schedule while also earning money to help pay for your education at National Louis University.

  1. The FWS award is not a grant and must be earned by working. You will only be paid for the actual hours worked. FWS students are not entitled to any unearned FWS monies.

  2. A FWS award does not guarantee a Job. It is each student’s responsibility to obtain employment.

  3. You may begin working once you have received an authorization email from the Student Finance Office. You will not be paid for any hours worked prior to the start date on the FWS Student Employment Authorization (SEA) Form. FWS awards do not rollover from one academic year to another. If I do not earn my full award by the last day to work, the balance of the award expires.

    You cannot work during scheduled class time. A copy of your schedule is to be given to your supervisor for the Summer, Fall, Winter and spring.

  4. Terms: Adhere to the Satisfactory Progress requirements (2.00 GPA for Undergraduates, 3.00 GPA for graduates and 67% pace) in order to remain eligible to have a federal work study position.  Information regarding SAP requirements can be found here

  5. Submit all required hiring documents to the Office of Student Finance via email at or fax at 847.947.5443.  Required employment forms can be found here.  All required documents must be submitted before you may begin working.

    You will be notified of your federal work study funding allocation for the year.  You may not work in excess of that funding amount unless approved by the FWS Coordinator. 

  6. You may work up to 20 hours per week. Student employees who work more than 5 but less than 7.5 hours in a given day are required to take one 15 minute paid break. Employees who work 7.5 or more hours in a given day are required to take two 15 minute paid breaks and one 30-minute unpaid meal break. The two 15 minute paid breaks may not be used to shorten the work day. With approval from a supervisor, the two 15-minute break periods may be added to the 30 minute meal break to yield a one hour meal break. Schedule changes must have prior approval by the supervisor.

  7. Once you begin working you will need to note your hours worked each day in the NLU portal online timesheet.  You must work all the hours you submit on your timecard.  Timesheets are submitted every two weeks for supervisor approval.

  8. Review the Guidelines for Student Employees.

  9. Adhere to the proper dress code. Information regarding the dress code is in the FWS Handbook.

  10. Notify the Student Finance Office at if you resign from your job or withdraw from one or more classes.  If you are not enrolled at least half-time (6+ quarter hours for undergraduate students, 3+ semester hours for graduate students) you are ineligible to work.

  11. Contact the Student Finance Office if you would like to transfer to a new position.

  12. Notify your supervisor if you need to change your work schedule to class projects and/or exams. Your supervisor must approve your work schedule change.

  13. I am aware that I can request direct deposit of my work-study earnings and other financial aid funds.

  14. I must stop working immediately when my enrollment drops below half-time, I withdraw from classes, take a leave of absence or if I am dismissed from my supervisor or the University.

  15. I understand that I may work during the Summer term without being registered for this term but I must be registered for the preceding Fall term.

  16. Adhere to all University policies noted in the Student Guide Handbook which can be found ‌here‌, the FWS Handbook and all policies and procedures listed on the Community’s website at

  17. Submit next year’s Free Application for Federal Student Aid (FAFSA) no later than March to maximize your aid eligibility.

  18. In additional to all rules, policies and regulations for FWS program participants, no children or visitors are allowed at any work site.


Federal Work-Study Confirmation

By typing my name below, I certify that I have read the above statements and I completely understand my responsibilities, terms and conditions of being a Federal Work-Study Student Employee and I agree to abide by all conditions of the Federal Work-Study Program. I understand that failure to adhere to these rules may result in termination.

(Example: N00345678)


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