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Graduate Assistant (GA) Student Employee Terms, Conditions and Responsibilities

I accept the Graduate Assistant (GA) placement offered by National Louis University.

I understand that failure to comply with the terms and conditions of the Graduate Assistantship may result in immediate termination from or reduction of award received through the Graduate Assistant Program.

I understand the terms and conditions of the Graduate Assistantship are subject to change with notice. Including, but not limited to; continuous eligibility, changes in plan or hours eligible to work, funding amounts, etc.

NLU can require a student to terminate participation in GA due to the receipt of other financial aid, which exceeds the student's financial need. While every effort will be made to adjust the other forms of aid and to notify all parties in advance of such an exigency, on some occasions it may be necessary to terminate a student from GA without advance notice.

NLU may also require cessation of a student's participation in GA if NLU's funding allocation is exhausted, if the student fails to enroll at least a half-time regular student in an eligible program, if the student obtains employment directly with NLU or if other terms, conditions and criteria are not being met.

  1. Adhere to the Satisfactory Progress requirements (2.00 GPA for Undergraduates, 3.00 GPA for graduates and 67% pace) in order to remain eligible to have a federal work study position. Information regarding SAP requirements can be found here‌.
  2. Submit all required hiring documents to the Student Finance Office via email at or fax at 847.947.5443. Required employment forms can be found here. All required documents must be submitted before you may begin working.
  3. You may begin working once you have received an authorization email from the Student Finance Office.
  4. You will be notified of your graduate assistant funding allocation for the year. You may not work in excess of that funding amount.
  5. Employees who work more than 5 but less than 7.5 hours in a given day are required to take one 15 minute paid break. Employees who work 7.5 or more hours in a given day are required to take two 15 minute paid breaks and a 30 minute unpaid meal break. The two 15 minute paid breaks may not be used to shorten the work day. The 30 minute unpaid meal break should be scheduled midway through the work day. With approval from a supervisor, the two 15 minute break periods may be added to the 30 minute meal period to yield a one hour meal break. All schedule changes must have prior approval by the supervisor.
  6. Once you begin working you will need to note your hours worked each day on your GA timesheet. You must work all the hours you submit on your timesheet. Timesheets must be submitted monthly for prior months hours worked.
  7. You cannot work during scheduled class time. Provide your supervisor with your course schedule when determining what hours you will work during the term.
  8. Notify the Student Finance Office at if you resign from your job or withdraw from one or more classes. If you are not enrolled at least half-time (6+ quarter hours for undergraduate students, 3+ semester hours for graduate students) you are ineligible to work.
  9. Contact the Student Finance Office if you would like to transfer to a new position.
  10. Adhere to all University policies noted in the Student Guide Handbook which can be found here.

Graduate Assistant Confirmation

By typing my name below, I certify that I have read and understand the terms, conditions and responsibilities of being a Graduate Assistant Student Employee and I agree to abide by these conditions and listed in all GA hiring forms, the student guidebook and all HR policies and procedures.

(example: N00345678)

Date of Hire: (required)

Note: Per the Illinois Unemployment Insurance guidelines, any work positions that are paid and classified as student employment, such as Federal Work-Study, College Employment, Graduate Assistant and Harrison Pathways, etc., are not eligible for unemployment compensation, once the position has ended. Participation in the Federal Work-Study program does not constitute bona fide National Louis University employment status. Therefore, when you are no longer participating in the student employment program, you would not be eligible to request or receive unemployment compensation.


    NLU’s Chicago campus on South Michigan Avenue occupies five floors of the historic Peoples Gas Building. This landmark building, across the street from the Art Institute of Chicago and Grant Park, is easily accessible by train, bus and car and is surrounded by restaurants, parking lots/garages and shops.

    122 S. Michigan Avenue
    Chicago, IL 60603
    (888) 658.8632
    Info » | Directions »

    Conveniently located in a fast-growing business district off I-90 and Route 31, NLU Elgin features 10 classrooms with high-tech media equipment; a computer lab with high-speed Internet access; two conference rooms; and comfortable student lounges. Parking is free at this recently remodeled and upgraded teaching site, which now includes wireless Internet access.

    620 Tollgate Road
    Elgin, IL 60123
    (888) 658.8632
    Info » | Directions »

    Opened in the summer of 2006, NLU North Shore at Skokie is a state-of-the-art modern campus located just off the Edens Expressway near the Old Orchard Shopping Center. The campus includes 44 wireless classrooms equipped with high-tech media equipment; four computer labs with high-speed Internet access, including a walk-in lab in the library; six conference rooms; a public café for beverages and snacks; a student welcome center; a library for research and study; and multiple, comfortable student lounge areas.

    5202 Old Orchard Road
    Skokie, IL 60077
    (888) 658.8632
    Info » | Directions »

    Located just minutes from the East-West Tollway (I-88), NLU Lisle features 42 wireless classrooms equipped with high-tech media equipment; four computer labs with high-speed Internet access, including a separate walk-in lab in the library; a café for beverages and snacks; a student welcome center; a library for research and study; conference rooms; and six comfortable student lounge areas with wireless access.

    850 Warrenville Road
    Lisle, IL 60532
    (888) 658.8632
    Info » | Directions »

    Located in one of Chicago's major northwest suburbs, the newly renovated NLU Wheeling includes 20 classrooms with high-tech media equipment, four conference rooms, four computer labs with high-speed Internet access, large student lounge areas with wireless capabilities and interactive video capabilities, and an extensive research library. The site also houses the university library research collection.

    1000 Capitol Drive
    Wheeling, IL 60090
    (888) 658.8632
    Info » | Directions »

    Established in 1988 and located in one of Tampa's major business districts, NLU's Florida Regional Center serves students in 13 counties in central Florida. In addition to its classrooms, the National Louis University Tampa Regional Center features a computer lab, student lounges, and conference room.

    5110 Sunforest Drive, Suite 102
    Tampa, FL 33634
    (800) 366.6581
    Info » | Directions »