The process of including adjunct faculty in governance activities at National Louis University began during the 1999-2000 academic year, when a Senate-appointed task force was assigned to study issues relating to adjunct faculty within the University’s academic operations. The Task Force submitted their recommendations to the Faculty Senate in May 2001.
I. Formation of the Adjunct Council
The Task Force’s recommendation to develop methods of involving adjuncts in faculty governance resulted in the creation of a two-year pilot project by the Faculty Senate to establish an Adjunct Council so that adjunct faculty will have a voice in governance at the Senate level. The Adjunct Council held its first meeting in March 2002. In January
2004, the Council submitted a proposed charter to the Senate for approval. The Faculty Senate approved the Adjunct Council Charter in March 2004. The definition of an adjunct faculty member, the Adjunct Council’s mission, goals, articles of governance, and amendment process are presented below. In September of 2006, after a thorough review of the current Adjunct Council Charter, goals, and participation in shared governance initiatives, the Adjunct Council determined that a comprehensive reorganization of the council would be required if they were achieve the mission and goals as presented in the original charter.
II. Adjunct Faculty Member Defined
An “adjunct” is defined as a part time faculty member of National Louis University teaching courses or providing curricular and instructional services in CMB, NCE, or CAS, or working in the University Library. An adjunct’s professional credentials and qualifications are determined by the designated college/library official after review of the prospective faculty member’s resume/curriculum vitae and other inquiry as deemed appropriate by the University. Any adjunct faculty member meeting the criteria established in Section IV below is eligible for election to the Adjunct Council.
III. Mission and Goals
The Adjunct Council’s mission is (a) to represent the professional interests of the adjunct faculty at National Louis University and (b) to enhance the adjunct faculty role at National Louis University through active participation in shared governance. The Council’s mission is accomplished by continuing achievement of nine goals. They are:
- Encouraging and securing adjunct faculty participation in shared governance throughout the University.
- Raising adjunct faculty issues for consideration by the University Administration, Board of Directors, Colleges/University Library, and/or Faculty Senate.
- Improving the quality of life for adjunct faculty throughout the University.
- Working with the University Administration and/or Faculty Senate in all appropriate ways.
- Promoting and supporting National Louis University programs in all appropriate ways.
- Representing adjunct faculty throughout National Louis University in all appropriate ways.
- Developing and maintaining a communications link with adjunct faculty using the University’s e-mail system and all other appropriate methods.
- Working with the NLU Administration, Faculty Senate, and Colleges/University Library to secure adjunct faculty participation and voting rights on committees and task forces where adjunct faculty interests are involved or where adjunct perspective/expertise is appropriate.
- Working to fully integrate adjunct faculty into the formal governance process at the College/University Library levels.
IV. Articles of Governance
- Meetings: The Adjunct Council will hold a minimum of ten monthly meetings per academic year. Meetings will be held at an agreed upon time as determined by a majority of the members. Adjunct faculty members can attend Council meetings. The Council can adjourn into executive session by majority vote.
- Eligibility: In order to become a member of the Adjunct Council, an adjunct faculty member must have taught at least six courses at NLU during the three most recent academic years. An adjunct faculty member may serve out his or her term of office regardless of whether he or she continues teaching at this rate during their term of office. However, the adjunct must be an active faculty member in their college by attending meetings, serving on committees, and representing the college as appropriate.
- Election Criteria: Election to the Adjunct Council will be contingent upon (a) willingness to serve on the Adjunct Council and committees as assigned and/or appropriate, (b) attendance at Adjunct Council meetings, (c) active involvement in Council activities, (d) attend the Fall Connection and Mid-Year council meeting, and (e) commit to serving the full term, (f) willingness for active collaboration and communication with adjunct faculty and Deans/Executive Directors at the college/regional level. Representation of adjunct interests as appropriate.
- Number of Members: There are ten members on the Adjunct Council, serving staggered terms with one-third new members each year.
- Term of Office: A term on the Adjunct Council is for three years. Members are limited to two terms. A member can be elected to a second three year term if continued membership is approved by a majority (5) of the remaining nine council members.
- Compensation: Adjunct faculty serving on the Adjunct Council will be paid a stipend of $1500 per year. An additional $1800 will be available to provide extra compensation for increased responsibility to member(s) serving in leadership positions on the council. The amount for each leadership position will be determined by majority vote of the council. The Council Secretary will receive an additional $500 stipend per year for his/her increased responsibilities. Out of Illinois Council members will be reimbursed by the University for travel as appropriate. Council members who resign during the academic year or are unable to fulfill their responsibilities/duties as a council member will receive a partial stipend as determined by majority vote of the Council.
- Council Organization: There are ten members on the Adjunct Council as outlined in the Adjunct Council Structure flowchart. If the Council is unable to fill one or more vacancies representing a specific college or one of the regional campuses, the Council will elect from any NLU campus or college to fill the vacant seats on the Council for the current year or until the appropriate representation can be elected.
- Council Co-Chairs and Secretary: Terms and conditions for selecting the Council Co-Chairs and Secretary will be determined by majority vote of the Council. The designated Council Co-Chairs preside at Council meetings and represent the Council at Faculty Senate meetings and other university functions as appropriate. The Council Secretary maintains Council records, e-mails meeting minutes to all adjunct faculty members, and attends university functions as appropriate. Additional responsibilities will be determined by majority vote of the Council.
- Election to the Adjunct Council: All new members of the Adjunct Council will be actively recruited by the Council. The Council will serve as an “Electoral College” in the election process until a direct election process is implemented. Election to the Council is achieved in the following way: (a) each retiring member will provide the remaining Council members with a list of nominees and resumes of candidates he or she believes are qualified, (b) an e-mail nomination form will be sent to adjunct faculty within the respective colleges so that adjuncts can nominate candidates from their college, and (c) adjuncts who are interested in being elected to the Council can also self-nominate. The Council will review the resumes, interview all candidates, and will elect the new council member from the list of nominated candidates by majority vote.
- Committee Assignments: Adjunct Council members will provide representation to committees and ad hoc workgroups as determined appropriate and negotiated by the Adjunct Council.
- Annual Summary of Activities: The Adjunct Council will submit an annual summary of Council activities to the University President, Provost, Faculty Senate, College Deans, and active Faculty Council.
- Decision-Making: Adjunct Council decisions will be made by either (a) consensus or (b) majority vote. Any Council member can request a majority vote on any issue.
- Resignation and Removal from the Adjunct Council: Council members resigning before the end of their term should submit their resignation to the designated Council Co-Chair in writing. A Council member can be removed from the Council by majority vote for failing to comply with the appointment criteria.
V. Charter Amendment/Revision
The Adjunct Council Charter is amended/revised by:
a motion and second to draft an amendment/revision to the Charter approved by a majority vote of the council.
a motion and second to adopt the amendment/revision to the charter approved by a majority vote of the council.
submission of amendment/revision to University Administration and Faculty Senate.
All Charter amendments/revisions must include a parenthetical date of the amendment. Other relevant information regarding the change or addition to the Charter is also included with the date if the information is critical to understanding the amendment. All amendments are to be listed in Section VII and all revisions are to be listed in the applicable sections of the Charter.
VI. Charter Ratification
VII. Charter Amendments