Managing Your Award

‌‌‌‌

After You Receive a Grant

If you have any questions or concerns, please feel free to contact the Grants Office using the post-grants email below. Please note: All post-grants activity will be routed through this email: nlu-grant.expenditures@nl.edu

How to Spend and Monitor Your Award

Associated with the Department of Finance Grant Operations - Post Awards

Steps to Follow:

Important Contacts:

Federal Register Office of Management and Budget (OMB):

NLU forms can be found at:

 The Grants Office will set up a Fund number to identify your new award.

We will set up your budget in BANNER (the University accounting system) to capture your accounts payable, receivable and for keeping an organized and detailed record of your spending.

We will set up a budget grid for monthly reconciliation to ensure accuracy of expenditures and forward along to you monthly.

We will assist with the hiring process of all grant related full/part-time personnel (i.e. faculty, adjuncts, staff, and students) and non-personnel (i.e. contractors, independent consultants and external students).

We will conduct a monthly/quarterly meeting to review the financial position of your award.

Marty Mickey
Vice President of Finance
Chicago Campus
(312) 261-3050
Wheeling Campus
(847) 947-5580
mmickey@nl.edu

Karen Galea
Director of External Funding & Grant Development
Florida Campus
(561) 465-5028
karen.galea@nl.edu

Lucille Morgan
Associate Director of Grant Operations
Wheeling Campus
(847) 947-5208
lucille.morgan@nl.edu

Terri Atienza
Grants Accountant III, Wheeling Campus
(847) 947-5604
tatienza@nl.edu

Brian Russell
Director of Foundation and Corporate Relations
Chicago Campus
(312) 261-9650
brussell@nl.edu

Refer to the OMB policies and procedures below governing all Federal Awards.

Office of Management & Budget (OMB)-2CFR Chapter I, II- Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards

This final guidance supersedes and streamlines requirements from OMB Circulars A–21, A–87, A–110, and A–122 (which have been placed in OMB guidances); Circulars A–89, A–102, and A–133; and the guidance in Circular A–50 on Single Audit Act follow-up.

Managing Your Awards: Grant Forms

Upload all completed expense reimbursement forms with receipts to:  nlu-grant.expenditures@nl.edu

Please contact us if you have any problems activating the hyperlinks listed throughout this document.

To make your grant run as smoothly as possible; please consider the Grants Department as a “One Stop Shop” for all of your grant needs.

 

What Do You Want to Do?

Do this:

Send to:

Action:

 As Principal Investigator (PI)/Project Director (PD), it’s time to:

  • Start the grant work
  • Pay your bills

 

Work will commence upon your receipt of a fully executed contract from the sponsor and/or yearly amendments.

Government Grants: 

Grants Office:

  • Lucille Morgan

                and

Institutional Advancement:

  • Karen Galea

Foundation Grants:

Grants Office:

  • Lucille Morgan

                 and

Institutional Advancement:

  • Brian Russell

Contact Lucille Morgan to confirm receipt of the fully executed contracts and yearly amendments.

 Schedule a meeting before spending down your award.

The Grants Director (Lucille Morgan) will meet with you to review post award policies and procedures required to begin spending down your award. The Grants Office will assist in “Managing Your Award” by:

  • Setting up a Fund# to Identify Your Award
  • Paying Your Bills
  • Invoicing the Sponsor
  • Posting Grant Revenue
  • Maintaining the Account/Fund
  • Financial Reporting
  • A133 Audit
  • Closing out the grant
  • Retention

Direct questions or concerns to:

  • Lucille Morgan

 

The Grants Office is your One-Stop-Shop. Lucille Morgan and Terri Atienza will keep you in compliance with state, federal, sponsor and University policies and procedures governing your award. We will manage any questions or problems, and seek required approvals as needed during the grant period.

 Fund number:

 

 

 

 

 

Review important information in your Grant Award Notice (GAN), Contract or Agreement

 

The Grants Office will establish a six digit fund number that is specific to your personal award. This number should be used when paying your bills. We will meet with you to review your contract so that you will know what is required during the grant budget period.

Pertinent grant information:

  • Period of Performance
  • Budget Period
  • Dollars Committed and/or Obligated
  • Future Year Commitments
  • Cost Sharing/Matching
  • Financial and Reporting Obligations
  • Effort Reporting
  • Deliverables

Direct questions or concerns to:

  • Lucille Morgan

               or

  • Terri Atienza

 

The PI should contact the Grants Office during the course of the performance and budget period with any question or concerns regarding the award.

 SPENDING AND MANAGING YOUR AWARD:

 IT’S TIME TO WORK THE GRANT! 

 

 

Adjunct Contracts

A Supplemental Agreement form is used to process an adjunct contract. Adjunct contracts are completed monthly/quarterly for teaching and non-teaching adjunct assignments.

 

To retrieve a ”Supplemental Agreement” form, click: Grant Forms

Send Supplemental Agreements to:

  • Lucille Morgan

                 or

  • Terri Atienza

 

Supplemental Agreements (contracts) are due to Grants Office by the 10th of the month. Contracts received after the 10th may be processed the following month.

Audit Reporting

Grantees or sub-recipients that expend $500,000 or more in federal awards during the fiscal year are subject to an audit requirement.

Direct questions or concerns to:

  • Lucille Morgan

 

A133 audits are prepared annually and forwarded to the sponsor upon request.

Carryover of Funds

Funds not expended on the grant during the budget period may not be charged against a subsequent budget period unless the sponsor has approved the use of carryover funds.

Direct questions or concerns to:

  • Lucille Morgan

 

The Grants Office will respond to any questions and required approval needed to carry over funds.

Close Out

Final reports are required 45-90 days after the project period end date depending on the requirements of the grant.

Direct questions or concerns to:

  • Lucille Morgan

 

The close out process for non-federal entities consists of a timely submission of all final reports and adjustments to be completed through the end date of the “period of performance”.

Consultants:

 

Non- Employee Compensation

  • Individual/ Independent Consultant

Independent Consultants (IC) are self-employed and not employees of the institution. Before using a Consultant, please remit the following information:

  • Contractors name and title, address, SS# or tax ID#, email address and phone.
  • Specific terms of compensation, i.e. rate of pay, frequency of pay, etc.
  • Date service will commence and end.
  • Scope of work, i.e. specific deliverables provided to the institution and project completion thereof.

Erin Haulotte in HR will verify that the individual is a consultant and not an employee. HR will draw up a contract, acquire a signature from the Office of the Provost and forward along to the consultant for signing.

To retrieve a ”Check Request” form, click: Grant Forms

For Questions:

  • Lucille Morgan

Send completed and “Invoice” from the consultant and “Check Request” to:

nlu-grant.expenditures@nl.edu

 

 

 

Once a fully executed contract has been returned, we can begin paying invoices from the consultant.

The invoice should be emailed to the PI and forwarded along to the Grants Office with a completed check request for processing.

Please contact the Grants Office if a name or SS# cannot be provided for a consultant (domestic or international).

Note:

Additional bank fees may be applied if paying an international consultant via Electronic Funds Transfer (EFT).

Costs

  • Reasonable
  • Allowable
  • Allocable
  • Unallowable

Program costs must be evaluated against these three concepts: reasonable, allowable and allocable to your project.

Refer to OMB Uniform Guidance above.

Direct questions or concerns to:

  • Lucille Morgan

Unallowable costs:

Payments made for costs determined to be unallowable by the Federal Award must be refunded including interest.

Cost Sharing, Matching and In-kind

Cost sharing indicates that more than one sponsor will share in the costs associated with a project.

Matching is a form of cost sharing that generally defines a specific ratio of sponsor and the University dollars.

In-Kind are contributions that can be readily verified but where no actual transaction of cash (i.e. donation of room rental and volunteer of time) occurs.

Direct questions or concerns to:

  • Lucille Morgan

 

Cost sharing, matching or in-kind means that a portion of the project costs is not paid by federal funds.

Reference OMB Uniform Guidance - Sections 200.29, 200.306

Faculty Overloads

Faculty overloads are completed in the summer for faculty working on grants. During the academic year faculty can earn up to 40% of their base salary if included in their letter of appointment for teaching additional courses. 

To retrieve a ”Supplemental Agreement” form, click: Grant Forms

Send completed “Supplemental Agreement” to:

  • Lucille Morgan

                 or

  • Terri Atienza

 

Faculty contracts are processed monthly and due to Grants Office by the 10th of the month. Contract received after the 10th may be processed the following month.

Financial Reporting:

(Quarterly and Annual Reporting)

The Grants Office will assist with all financial and in-kind reports. However the PI/PD is responsible for all other reports as noted in the award (benchmark reports, deliverables, etc.).

Direct questions or concerns to:

  • Lucille Morgan

The Grants Office will manage any questions, problems, or required approvals needed during the grant period.

Funding Renewal

The sponsor will forward an amendment or Grant Award Notification to the Grants Office for each new year of your award. The Grants Office will also issue a new fund number for each new year of your award (i.e. Year 1 – Fund# 512081, Year 2 – 512082…).

When appropriate, send an “Amendment” or “Grant Award Notification (GAN) to:

  • Lucille Morgan

                 or

  • Terri Atienza

The Grants Office will manage any questions, problems, or required approvals needed during the grant period.

Honorarium Agreements

The Honorarium Agreement form is to be used for a gratuitous payment of services performed, which typically payments are not given.  This form is typically used for guest lectures, workshop participation, speaking engagements, etc.

These individuals have no responsibilities other than for the service for which they have been invited. It is taxable income and reported to the IRS if the sum of the annual payment(s) exceeds the IRS minimum of $600.

In considering an “Honorarium Agreement” contact:

  • Lucille Morgan

 

The “Honorarium Agreement” is issued by H/R. Therefore, please contact the Grants Office when considering the use of this form. 

Information needed: 

  • Name of presenter
  • Address
  • Tax ID or SS#
  • Date and title of presentation

Indirect Costs

  • Facilities and Administration Costs Rates-(F&A)

 

  • Facilities and Administration Costs (F&A)

Indirect costs rates are used to recover the facilities and administrative costs of a sponsored project.

 

Negotiated, approved rates are to be used for all agreements with federal government and for most non-federal projects as allowable costs. Our negotiated/approved rates are as follows:

  • On Campus rate is 42%
  • Off Campus rate is 18.4%

Direct questions or concerns to:

  • Karen Galea during the proposal writing process when working on your proposed budget.

 

  • Lucille Morgan after receiving your award should you have any questions.

 

 

Indirect Costs (Facilities & Administration) are costs incurred that are not directly accountable to the project (i.e. instructions, research & sponsored programs, public service, overhead, administrative costs, and facilities.)

Invoicing:

(billing to the grant for expenses)

Monthly/Quarterly invoicing to be completed by Lucille Morgan & Terri Atienza. Bi-monthly drawdowns (G5) are completed by Jennifer Fitzgerald in the Finance Office.

 

Direct questions or concerns to:

  • Lucille Morgan

                 or

  • Terri Atienza

The Grants Office will invoice according to guidelines set forth in the grant contract.

No Cost Extension

If the project cannot be completed before the end of the performance period, and if funds remain unexpended which can be used to complete the project, a no-cost extension may be available.  A written request should be submitted to the sponsor at least 90 days prior to the expiration of the grant requesting the extension.  Upon approval, the grant can be extended for a period of 6-12 months.

Direct questions or concerns to:

  • Lucille Morgan

 

A formal notification must be received from the sponsor to approve the extension.

Parking

 

 

Parking rates for the Chicago Campus will be reimbursed according to the NLU policy.

To get a complete listing of discounted parking garages for the Chicago campus, click: Chicago Campus-Discount Garages & Parking Rates

Direct questions or concerns to:

  • Terri Atienza

Refer to: The Community site on the NLU Portal.

Faculty cannot be reimbursed for parking at their home campus.

Personnel:

 

Grant Funded Employees

 

 

Students:

  • Federal Work Study
  • Graduate Assistant

 

 

 

 “Authorizations to Employ” forms are required for new hires only.

“Supplemental Agreement/Contracts” are required for Faculty grant work during the summer and for Adjuncts and Staff overloads throughout the fiscal year.

“Payroll Authorizations” are completed by the Grants Office for employees working on grants, such as faculty who buy out of their teaching load(s) to complete grant work, adjuncts and staff.

To retrieve an “Authorization to Employ” and ”Supplemental Agreement” form, click: Grant Forms

 

Email completed forms to:

  •  Lucille Morgan

To hire students contact:

  • Lucreshia Head

         Wheeling Campus,  x5443

Appointments of all employees to sponsored projects are subject to the Human Resources policies of the University and approval of the college dean and/or the unit director.

Full-time employees (FTE) are subject to a fringe rate of 29%.

Part-time employees (PTE) are subject to a fringe rate of 11%.

Internal Students - No fringe

External Students must be hired as employees (FTEs or PTEs).

All payroll documents must be received in the Grants office by the 10th of the month in order to be processed with the month-end payroll.

Purchase Equipment

A Purchase Order (PO) is used to process a request for university and grant funds to order merchandise or services from vendors.  However, payment for goods and services are obtained through a check request upon receipt of an invoice.

To retrieve a ”Purchase Requisition” and "Check Request" form, click: Grant Forms

Send approved forms to:

  •  Terri Atienza

                    or

nlu-grant.expenditures@nl.edu

 

 

Submit your request to the Grants Office at least 15-30 days in advance.

Computer equipment is subject to additional OIT approval.

Submit a vendor invoice and check request for processing vendor payments.

Real Property (Disposition of Equipment)

When real property is no longer needed for the originally authorized purpose, the Non-Federal Entity must obtain disposition instructions from the Federal awarding agency or pass-through entity.

Contact:

  • Lucille Morgan

 

Records for real property and equipment acquired with Federal funds must be retained for 3 years after final disposition.

 

Re-budgeting of Funds

The PI of a federally sponsored project is required to report deviations from budget and program plans, and request prior approvals directly from federal awarding agencies for any of the following program or budget-related reasons:

  • Change in the scope or objective of the project or program.
  • Change in the Principal Investigator.
  • Absence for more than three months or a 25% reduction in time devoted to the project, by the approved PI.
  • Additional federal funding.
  • Transfer of funds allotted for training expense (direct payment to trainees - stipend, tuition, fees) to other categories of expense.
  • Subawards, transfers, or subcontracting out of a substantive programmatic portion of work, unless described in the application and funded in the approved award.

 Contact:

  • Lucille Morgan

 

Please forward along a revised budget to the Grants Office for review and submission to sponsor.

Reconciling Your Award:

Review the Budget & Spending (Monthly and Quarterly)

Lucille Morgan will forward a monthly reconciled budget to all PI’s for review.

We are available to meet with you monthly and/or quarterly to review your spending.

Contact:

  • Lucille Morgan

                or

  • Terri Atienza

 You must certify that all expenses posted to your award are accurate, reasonable, allowable and allocable under the terms of the award (OMB Circular A-21).

Reimbursements:

To be reimbursed for grant related expenses

Mileage:

Upon completion of all reasonable, allocable and allowable purchases (travel, conference fees, parking, mileage, purchases, etc...), scan your completed and signed expense report along with supporting receipts to the Grants Office.

Please allow a 7 day turnaround for all expenditures to be processed.

To retrieve an ”Expense Report” form, click: Grant Forms

Email approved forms to:

nlu-grant.expenditures@nl.edu

 

Meals “per diem” will be reimbursed at $30.00/day when traveling 18 miles or more (no receipts required).

For Parking Options-Chicago Campus. ID is required to sign up.

According to NLU’s policy; approved “Mileage” will be reimbursed at .50/mile. (Reimbursement for mileage is calculated based on the amount of mileage incurred for a day in excess of your normal commute to your home campus).

Retention of Files

Financial and program records must be retained on file for audit purposes for the minimum number of years required by the federal government (usually 3-5 years after the date of the last payment or final report has been received). However, according to the IRS guideline, all files are retained for 7 years.

 Direct questions or concerns to:

  • Lucille Morgan

                 or

  • Terri Atienza

Grantee must retain financial and programmatic records, supporting documentation, statistical records and all other records required by the terms of the grant.

Subcontractors (Sub-recipients, Subawards, Subgrants)

  • A secondary contractor that works under the prime contractor to perform a portion of the prime contractor’s obligation.

 

 

 

 

 

 

 

Contracts must be signed by an officer of the University and the Subcontractor before it can be fully executed. Contracts must be prepared by the PI/PD and forwarded to Marty Mickey for review and signing. A partially executed contract will be forwarded to the subcontractor for approval and returned to the “Grants Office” for processing.

For international subcontractors, please contact the Grants Office directly.

To retrieve a ”Check Request” form, click: Grant Forms

Forward “Subcontract” for review and approval to:

  • Marty Mickey

Send completed Subcontract to:

  • Lucille Morgan

 

Upon receipt of a fully executed contract and monthly/quarterly invoice from subcontractor, the PI should forward a completed check request and contract to Lucille Morgan for processing.

Note:

Additional documents may be required from the subcontractor (i.e. time and effort forms and/or matching documentation)

Additional bank fees may be applied if paying a subcontractor via Electronic Funds Transfer (EFT).

Time & Effort Documentation

The mechanism used to provide assurance to federal or other external sponsors that salaries charged or cost shared to sponsored awards are reasonable in relation to the work performed.  Effort reports are also referred to as “certifications” or “statements”.

”Time and effort reporting guidelines are specified in the U.S. Office of Management and Budget (200.430)

Click to open link:  OMB Super Circular-Cost Principles for Federal Awards

To complete a ”Grant Time and Effort” form, click: Grant Forms

Forward completed “Time and Effort” forms to:

  • Lucille Morgan

Detailed Monthly or Quarterly reporting is required by the Federal Government to certify time worked or donated on a grant.

All individuals being paid with federal funds must document their time and effort.

Travel:

 

Domestic and International

Complete travel documents at least 30 days before travel date.

Reimbursement of employee travel expenditures under sponsored award is governed by sponsor and university requirements. Upon approval of your travel authorization and requisition, phone Travel Plus to secure your airfare only (contact information is on top of the Travel Requisition).

To retrieve a ”Travel Authorization” and “Travel Requisition” form, click: Grant Forms

Send approved forms to:

nlu-grant.expenditures@nl.edu

Complete travel documents at least 30 days before travel date.  Attach to the travel authorization a conference brochure or meeting announcement identifying the conference name, location and dates.

For reimbursement, complete an expense report and submit proper receipts to the Grants Office.

Travel Meals and Group Meals

The federal government does not support group meals unless written into the budget and approved. Documentation for approved group meals are as follows:

  • The purpose of the meeting
  • Itemized bill
  • Listing of workshop attendees (sign in sheet)

To retrieve “Expense Report” forms, click: Grant Forms

Send approved forms to:

  • Terri Atienza

                      or

nlu-grant.expenditures@nl.edu

When traveling (18 hours or more), meals will be reimbursed at $30/day per diem.

Group meals require sponsor’s approval.

 

Tuition

Complete a Grant Tuition Notification form to charge tuition to your grant,

To retrieve a ”Grant Tuition Notification” form, click: Grant Forms

Forward completed form to:

nlu-grant.expenditures@nl.edu

 

Grant Tuition Notifications are processed quarterly and charged directly to your grant.

 

Vendor Selection Form

Competitive bidding is required whenever university and/or government funds are used and the total amount is $10,000 or greater.

To retrieve a ”Vendor Selection Form” form, click: Grant Forms

 

Contact:

  • Lucille Morgan

The Grants Office will manage any questions, problems, or required approvals needed during the grant period.

Lucille Morgan – Director of Grant Operations – National Louis University Updated: 3/19/15

 

Expenditures

The following process will be followed by the Grants Office for submitting grant expense reports—and receiving reimbursement in a timely manner.

1. National Louis University will reimburse employees for any pre-approved University and grant-related expenses. Employees must complete an Expense Reimbursement Form, attach all original receipts, sign and obtain the signature of their Budget Head. Completed and approved expense reimbursement forms should be submitted to nlu-grant.expenditures@nl.edu. Your email will come directly to the grants office at the Wheeling campus for processing. For additional information on expense reimbursement, please contact Lucille Morgan (847-947-5208) or Terri Atienza (847-947-5604) in the Grants Office.

 2. Expenses are checked, by the Grants Office, against the original budget to ensure that the item for which reimbursement is requested is allowable, reasonable, and applicable.

3. A member of the post-grants team will sign off on the expense report and secure additional approvals as needed.

4. The approved expense will be emailed to the assigned person in Accounts Payable from the grants office.

5. There is a 7 day turnaround for all expenditures to be processed and forwarded.

Important Deadlines

These items are due the 10th day of each month:

  • "Supplemental Agreements" and "Payroll Authorizations"

Contractual Agreements should be forwarded the grants office then it is forwarded to human resources, and then they will forward the fully executed agreement to our office. Please note, expenditures will not be paid until a fully executed agreement is on file in Grants Office.

A copy of all new "Authorizations to Employ" should be sent to the Grants Office for signature, then it is forwarded to Human Resources.

If you are checking on the status of a payment or check, please contact the Grants Office for assistance. Please note that Cash Transmittals still need to be routed via interoffice mail.

All completed expenditures and forms are to be sent electronically, including:

Form

PDF of Receipts Required?

Form

PDF of Receipts Required?

Authorization to Employ

No

Purchase Requisitions

No

Business Card Request

No

Supplemental Agreements

No

Check Request Form

Yes 

Time and Effort Reporting

No

Employee Expense Advance

Yes

Travel Authorization ‌

No

Expense Report

Yes

 Travel Requisition

No

Grant Tuition Notification

No

 


NOTE:  Payroll Authorizations are originated either by the Grants team or HR. New Hire Authorizations are originated in HR and Payroll Reauthorizations (for multiple year grants) are originated by the grants team working with a Project Director/Principal Investigator.
 
Additionally, Supplementary Agreements are signed off by your College Dean.  If you need an Honorarium or Independent Contractor agreement, please contact the grants office directly and they will work with you to complete and process those forms.  Please email Lucille.Morgan@nl.edu

By clicking on the form's name, a writable copy of the form will appear on your screen (the completed form cannot be saved to your computer).

To save a copy of a form directly to your computer, hold down the shift key while left-clicking on the form name. This will cause a dialog box to open, which will allow you to save the file in a specified directory on your computer. Completed forms should be saved using a different filename. All PDF files require the latest version of Adobe Acrobat to open. Click here to acquire the correct version for your computer.

Guidelines for Commonly Used Forms

EXPENSE REPORTS

Expense reports are required to reimburse individuals (employees and nonemployees) for mileage, travel expenses related to grant project(s) airfare, supplies, etc. Expense Reports require the following information in order to be processed:

  • Name of Individual, Address and NLU ID. NLU ID will go on the ID# line
  • The expense period must be filled out stating which period the report covers
  • Itemize the expenses. Each expense should have a separate line
  • The following fields are required for each line: Fund, Org, Account, Program Description, Activity (which is always '30' for grant accounts), and Total.
  • The other fields may be required depending on the expense type.
  • PDF of Back-Up Documentation: Original receipts showing proof of payment will be filed and kept in each perspective PD's department.

Project Director/Principal Investigator (Signature/Special Instructions/Comments): If you have special instructions for your check, please note them on the ER or CR (i.e "Please send check to Jane Doe- Wheeling", "Please send check to Tracy in Grants Office-Chicago", "Please mail check directly to payee". If no special instructions are made, it is assumed the check will be mailed to the address provided on the expenditure.

CHECK REQUESTS

Payment for goods and services not obtained through purchase requisitions. Check Requests require the following information in order to be processed:

  • Name of Individual or Vendor, Address and SSN or FEIN
  • Fund Number with Organization and CORRECT Account Codes (please ask if you have questions)
  • Amount of Payment
  • Back-Up Documentation: PDF copy of Original Invoices, Order Forms or Memos (save originals in your files) Please note that this is extremely important for auditing purposes, especially since we are now entrusting good record keeping to the grant personnel.
  • Project Director Electronic Signature

Special Instructions/Comments: If you have special instructions for the check, please note them on the ER or CR (i.e "Please send check to Jane Doe-Wheeling", "Please send check to Tracy in Grants Office-Chicago", "Please mail check directly to payee". If no special instructions are made, it is assumed the check will be mailed to the address provided on the expenditure

PURCHASE REQUISITIONS

Used to process a request for university funds to order merchandise or services from vendors. Purchase Requisitions require the following information in order to be processed:

  • Name, Dept. and Ext. of the person making the request
  • Date of request
  • For existing vendors (i.e. Corporate Express) the Vendor Name is enough
  • If the request is for a new vendor, then all remaining vendor information is required
  • Needed by Date, Ship to Attn and ship to Campus are all required
  • In the order grid, all five fields are required for each item, and the total should be listed in the Total field at the bottom of that section.
  • Fund Number with Organization and Account Codes
  • Project Director Electronic Signature
  • Include any attachments, order forms, or other information that clarifies the needs
  • PDF of all backup

TRAVEL AUTHORIZATIONS

Travel Authorizations need to be filled out and emailed to the Grants office for approval before the out-of-town travel commences. Please email: nlu-grant.expenditures@nl.edu

Attached to the Travel Authorization, please send a PDF (electronic version) of the conference brochure identifying the conference name, location and dates or meeting announcement with same information.

  • All other out-of-town travel will be processed through the Project Director/Principal Investigator
  • For reimbursement, complete of an expense report, attached receipts and approved authorization (see Expense Report for submission process)

 

 

Locations
  • CHICAGO DOWNTOWN CAMPUS

    NLU’s Chicago campus on South Michigan Avenue occupies five floors of the historic Peoples Gas Building. This landmark building, across the street from the Art Institute of Chicago and Grant Park, is easily accessible by train, bus and car and is surrounded by restaurants, parking lots/garages and shops.

    122 S. Michigan Avenue
    Chicago, IL 60603
    (888) 658.8632
    Info » | Directions »
  • ELGIN

    Conveniently located in a fast-growing business district off I-90 and Route 31, NLU Elgin features 10 classrooms with high-tech media equipment; a computer lab with high-speed Internet access; two conference rooms; and comfortable student lounges. Parking is free at this recently remodeled and upgraded teaching site, which now includes wireless Internet access.

    620 Tollgate Road
    Elgin, IL 60123
    (888) 658.8632
    Info » | Directions »
  • NORTH SHORE

    Opened in the summer of 2006, NLU North Shore at Skokie is a state-of-the-art modern campus located just off the Edens Expressway near the Old Orchard Shopping Center. The campus includes 44 wireless classrooms equipped with high-tech media equipment; four computer labs with high-speed Internet access, including a walk-in lab in the library; six conference rooms; a public café for beverages and snacks; a student welcome center; a library for research and study; and multiple, comfortable student lounge areas.

    5202 Old Orchard Road
    Skokie, IL 60077
    (888) 658.8632
    Info » | Directions »
  • LISLE

    Located just minutes from the East-West Tollway (I-88), NLU Lisle features 42 wireless classrooms equipped with high-tech media equipment; four computer labs with high-speed Internet access, including a separate walk-in lab in the library; a café for beverages and snacks; a student welcome center; a library for research and study; conference rooms; and six comfortable student lounge areas with wireless access.

    850 Warrenville Road
    Lisle, IL 60532
    (888) 658.8632
    Info » | Directions »
  • WHEELING

    Located in one of Chicago's major northwest suburbs, the newly renovated NLU Wheeling includes 20 classrooms with high-tech media equipment, four conference rooms, four computer labs with high-speed Internet access, large student lounge areas with wireless capabilities and interactive video capabilities, and an extensive research library. The site also houses the university library research collection.

    1000 Capitol Drive
    Wheeling, IL 60090
    (888) 658.8632
    Info » | Directions »
  • FLORIDA (TAMPA)

    Established in 1988 and located in one of the city's major business districts, NLU's Florida Regional Center serves students in 13 counties in central Florida. In addition to six classrooms, this location features a conference room, a computer lab with high-speed Internet access, an extensive research library and comfortable student lounges.

    5110 Eisenhower Boulevard Suite 102
    Tampa, FL 33634
    (800) 366.6581
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  • WISCONSIN

    NLU's Milwaukee campus has a proud history of serving graduate students in education in southeastern Wisconsin. Nearly one in five certified Wisconsin teachers looks to NLU for graduate education programs – more than any other university in the state. In addition to classrooms with high-tech media equipment, the campus offers a state-of-the-art computer lab with wireless Internet access and an extensive IDS research library.

    12000 West Park Place, Suite 100
    Milwaukee, WI 53224-3007
    (414) 577.2658
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